I have used Evernote for a while (mainly for storing annotations and web clippings) but I have to admit it wasn’t the first thing that sprang to my mind when I thought of switching away from MS Word for fieldnotes. I asked ethnographic researchers on Twitter to share what they used to take electronic fieldnotes, and Kelly Dombroski was the first to suggest I take a look at the possibilities Evernote provides for writing and organising fieldnotes. A quick Google search led me to a couple of useful blog posts by reseachers who use Evernote this way, including one by David Keyes on Evernote as Field Notebook where he talks about how he came to use Evernote for fieldwork and data analysis. Over on the Wenner-Gren Blog, Danielle Carr discusses how she became a “reluctant convert” to Evernote and outlines some advantages and disadvantages of using it. Taking a slightly different approach, Tim Sensing uses Evernote for a student ethnography assignment, something also suggested on a web page I found for the course Web 2.0 Foundations: A Networked Research Course describing how to take fieldnotes and write them up in Evernote.
So I’ve transferred my template to Evernote and am in the process of trialling it as I begin the research process. Here’s what my template currently looks like:
Evernote has its pros and cons, of course. Here are some of the pros that helped sway me to try it out:
- Evernote can store multimedia files as attachments to notes (e.g. photos, scanned documents, text, audio). I initially thought of using Instagram or Tumbler for images but I didn’t want to have to use yet another app and am not sure I want to write live fieldnotes in the way Tricia Wang does.
- I’m not tied to one device. I can download the Evernote app to my laptop, smartphone, iPad, and PC at work and sync files across them all. Evernote data is stored locally on my devices and in the cloud.
- I could jot notes straight into Evernote (or email them to my Evernote email address) with my smartphone or iPad and develop them further on my laptop later in the evening. I haven’t done this yet as I’m more of a pen-and-paper kind of notetaker in the field, although I always have my phone or iPad on me (the iPad is great for distracting my nearly-3-year-old while I’m trying to do an interview). I have started taking photos of my handwritten notes and emailing them to Evernote with my phone, which I work on later on my laptop.
- I can tag my notes in Evernote. This is a great way to organise information. My fieldnote template, for example, is tagged ‘ethnograpy’ and ‘fieldnote template’. I’d add more tags depending on the project and content.
- Evernote notes are searchable. MS Word is too, but I find the search engine clunky. If I ever decide to upgrade to the Premium version of Evernote, I’ll be able to search inside PDFs and other documents as well.
- I can encrypt selected text with a password in notes.
I have a couple of reservations about Evernote, too:
- I might eventually have to pay to become a Premium Evernote user ($6.49 per month, or $55.99 a year). At the moment I use the free version which has a monthly upload limit of 60MB. I haven’t yet gone over that limit but could easily do so if I started attaching voice recordings to fieldnotes.
- I need to figure out a system for backing up my data outside of Evernote. (I’ll probably download everything in Evernote to my laptop and back up from there.)
- There’s also the question of security. Michael Hyatt researched Evernote’s security policies and concluded his data was safe, but I still need to consider the possibility of hacks and might end up anonymizing my fieldnotes before uploading them to Evernote.
I’m keen to hear about other electronic systems researchers use to take and organise fieldnotes. Do you use Evernote? I would love to hear from you!